Legal Notice

1. Website Publisher

This website is managed and published by the European Science Foundation, coordinated by:

  • Entity Name: Fondation Européenne de la Science (European Science Foundation - ESF)
  • Registered Address: 1 quai Lezay-Marnésia, BP 90015, 67080 Strasbourg Cedex, France
  • SIRET / Registration No.:
  • Publication Director: Nicolas Walter
  • Contact Email: s4pxchange@esf.org

2. Website Design, Development & Maintenance

This website was designed, developed, and is technically maintained by:

  • Company Name: A3 Design
  • Website: www.a3design.fr
  • Role: Web Design, Technical Development & Maintenance

3. Hosting Provider

  • Hosting Company: OVH SAS
  • Address: 2 rue Kellermann, 59100 Roubaix, France
  • Website: www.ovhcloud.com
  • Server Location: France (European Union)

4. EU Funding Disclaimer

This project has received funding from the European Union’s Horizon Europe research and innovation programme. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the European Research Executive Agency (REA). Neither the European Union nor the granting authority can be held responsible for them.

Privacy Policy

Last updated: July 2026

The S4PXchange Consortium ("we", "us", "our") is committed to protecting your personal data and respecting your privacy in compliance with Regulation (EU) 2016/679 (General Data Protection Regulation - GDPR) and applicable national data protection legislation.

1. Data Controller

The Data Controller for personal data processed through this website is the European Science Foundation (ESF) on behalf of the S4PXchange Consortium.

2. Personal Data We Collect

We collect personal data only when strictly necessary to fulfill the objectives of the S4PXchange project:

  • Newsletter Subscriptions: Email address.
  • Contact & Enquiry Forms: Name, email address, organisation/institution, job title, and message contents.
  • Event & Workshop Registrations: Name, email address, institutional affiliation, country, and specific logistics requirements where requested.
  • Technical & Browsing Data: Anonymised IP address, browser type, operating system, timestamp, and page interaction metrics.

3. Purpose and Legal Basis for Processing

The table below outlines why we process your data and the corresponding legal basis under GDPR Article 6:

Processing Purpose Personal Data Category Legal Basis (GDPR Art. 6)
Project Newsletters & Communication Updates Email address Consent (Art. 6.1.a)
Responding to Contact & Information Enquiries Name, email, organisation, message content Legitimate Interest (Art. 6.1.f)
Organising Events, Workshops & Policy Dialogues Name, email, organisation, role, country Performance of Task / Consent (Art. 6.1.a / Art. 6.1.b)
Website Security & Analytics Optimization Anonymised IP address, technical logs Legitimate Interest (Art. 6.1.f)

4. Data Recipients and Sharing

Your personal data is strictly confidential and accessed on a need-to-know basis by:

  • Designated personnel at the project coordinator, European Science Foundation (ESF).
  • Authorized staff within the S4PXchange Consortium Partners:
    • Agenzia per la Promozione della Ricerca Europea (APRE)
    • Universiteit Leiden
    • Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.
    • AIT Austrian Institute of Technology GmbH
    • European Future Innovation System Centre (EFIS)
  • Representatives of the European Commission or REA for official project auditing and reporting compliance.
  • Technical processors (e.g., website hosting, maintenance team, mailing platform providers) operating under GDPR-compliant processing agreements.

5. International Data Transfers

Your personal data is processed within the European Economic Area (EEA). If any service provider stores or processes data outside the EEA, appropriate transfer mechanisms (such as EU Standard Contractual Clauses) are strictly enforced.

6. Data Retention Period

  • Newsletter Subscriptions: Retained until you unsubscribe or withdraw consent.
  • Contact Form Data: Retained for up to [Insert duration, e.g., 2 years] after the end of the project for verification and audit purposes.
  • Event Registration Data: Retained as required by European Commission Horizon Europe audit rules.

7. Your Rights under GDPR

You have the following rights regarding your personal data:

  • Right of Access: Request a copy of your personal data.
  • Right to Rectification: Request correction of inaccurate data.
  • Right to Erasure: Request deletion of your personal data.
  • Right to Restrict Processing: Request restrictions on processing.
  • Right to Object: Object to processing based on legitimate interests.
  • Right to Data Portability: Receive your data in a structured, machine-readable format.
  • Right to Withdraw Consent: Unsubscribe or withdraw consent at any time.

To exercise your rights, email us at s4pxchange@esf.org. You also have the right to lodge a complaint with a national supervisory authority (e.g., the CNIL in France: www.cnil.fr).

8. Cookies & Tracking

This website uses cookies to ensure core functional performance and measure audience engagement. You can manage your preferences at any time via our Cookie Banner or browser settings.

9. Contact Information

For questions regarding this document, please contact:

S4PXchange Coordination Team
European Science Foundation (ESF)
1 quai Lezay-Marnésia, BP 90015
67080 Strasbourg Cedex, France
Email: s4pxchange@esf.org